Director resignation letter and acknowledgement

How does a director resign, and what does the company have to file afterwards?

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The two documents below cover both sides of a director leaving the board: the director's letter, which states the date the resignation is to take effect, and the company's acknowledgement, which records the day the letter was received.

The date of receipt matters for the filing. Rule 15 of the Companies (Appointment and Qualification of Directors) Rules, 2014 gives the company thirty days from the date of receipt of the notice of resignation to intimate the Registrar in Form DIR-12. The clock starts when the company receives the notice, so the acknowledgement carries that date and the last day to file.

Section 168(1) of the Companies Act, 2013 also lets the director send Form DIR-11 to the Registrar within thirty days. It is optional, and both documents mention it. Fill in the form and download the letters as Word to edit or as PDF.

What you get

Director's resignation letter, as a Word file to edit and a PDF to print
Company's acknowledgement of the director's resignation, as a Word file to edit and a PDF to print

Example with made-up names

Resignation from the office of director

Date: 10 October 2026

To: The Board of Directors, Larkspur Foods Private Limited (CIN U15490MH2019PTC123456), Unit 4, Mahal Industrial Estate, Andheri East, Mumbai, Maharashtra 400093.

From: Anil Deshpande (DIN 01234567), B-12, Shanti Nagar, Pune, Maharashtra 411001.

Subject: Resignation from the office of director

Dear Sir or Madam,

I, Anil Deshpande, holding DIN 01234567, give notice in writing to Larkspur Foods Private Limited that I resign from my office as a director of the company, with effect from 31 October 2026.

My reason for resigning is: other professional commitments.

Please acknowledge receipt of this letter in writing and record the date on which the company received it. Please also let me have a copy of the Form DIR-12 that the company files with the Registrar of Companies for my resignation.

I may also send Form DIR-11 to the Registrar myself, within thirty days.

Yours sincerely,

Anil Deshpande

DIN 01234567

Acknowledgement of resignation of a director

Date: 24 October 2026

To: Anil Deshpande (DIN 01234567), B-12, Shanti Nagar, Pune, Maharashtra 411001.

From: Larkspur Foods Private Limited (CIN U15490MH2019PTC123456), Unit 4, Mahal Industrial Estate, Andheri East, Mumbai, Maharashtra 400093.

Subject: Acknowledgement of your resignation letter dated 10 October 2026

Dear Anil Deshpande,

Larkspur Foods Private Limited acknowledges your letter dated 10 October 2026, in which you resign from your office as a director of the company. The company received the letter on 12 October 2026.

Item	Date
Date of your letter	10 October 2026
Date the company received it	12 October 2026
Date of resignation stated in your letter	31 October 2026
Last day for the company to file Form DIR-12	11 November 2026

The company will intimate the Registrar of Companies in Form DIR-12. Rule 15 of the Companies (Appointment and Qualification of Directors) Rules, 2014 allows thirty days from the date of receipt of the notice of resignation, so the company will file on or before 11 November 2026. The company will send you a copy of the filed form.

You may also send Form DIR-11 to the Registrar within thirty days.

Yours sincerely,

Kavita Rao

Director

for Larkspur Foods Private Limited

Fill in your own

The company

Company name *

Corporate Identity Number (CIN) *

Registered office address *

The director who resigns

Director's full name *

Director Identification Number (DIN) *

Director's address *

Reason for resigningOptional. Leave it empty and the letter gives no reason.

Dates

Date on the resignation letter *The day the director signs it. It cannot be a future date.

Date the director wants the resignation to take effect *The same day as the letter or later.

Date the company received the letter *The same day as the letter or later, and not a future date. The company's thirty days for the Registrar run from this date.

Date on the company's acknowledgement *Today, or any day in the next seven days. It cannot be before the day the letter was received.

Who signs for the company

Name of the person who signs the acknowledgement *

Role of that person *For example Director or Company Secretary.

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BuildWright does documentation, filing and compliance facilitation. This tool works from the rules cited on this page and does not give legal advice. We prepare the documents from your answers; you check, sign and send or file them.

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Common questions

Who files Form DIR-12 after a director resigns?

The company. Rule 15 asks the company to intimate the Registrar in Form DIR-12 within thirty days from the date it received the notice of resignation.

Does the director have to file anything?

The director may send Form DIR-11 within thirty days. Section 168(1) and rule 16 use the word may, so it is optional. The letter asks the company for a copy of the DIR-12 it files.

Do the thirty days run from the date of the letter or from the date the resignation takes effect?

Neither. Rule 15 counts from the date the company received the notice of resignation. That is why the acknowledgement records the date of receipt.

Does this document decide when the resignation takes effect?

The letter states the date the director wants. The documents record that date and the filing step. They do not state the legal effect of a particular date, so check it against section 168 for your case.

Source: Companies Act, 2013, section 168(1) and proviso: a director's resignation, intimation to the Registrar within the prescribed time, and the director's own Form DIR-11 as an option. Read 18 October 2026. Read as the current section, including the proviso as amended by Act 1 of 2018, s.55. The Corporate Laws (Amendment) Bill, 2026 was not passed or assented to on the PRS tracker and its text does not mention s.168.
Source: Companies (Appointment and Qualification of Directors) Rules, 2014, rule 15 (Form DIR-12 within thirty days from receipt of the notice of resignation) and rule 16 as amended by G.S.R. 431(E) of 7 May 2018 (Form DIR-11, within thirty days, optional). Read 18 October 2026. Bare rules read, with the 2018 amendment to rule 16 noted in the verify file. No later change was found.

Work out the figures firstUse the Board Resolution Finder. It is free and nothing you enter is stored.The next step, handled for youDirector Resignation & Removal (DIR-11 / DIR-12): we prepare the papers and take you through sending them.