Letter to your employer for PF deducted but not deposited

My employer deducts PF from my salary but it does not show in my account. How do I ask for it to be deposited?

Fill in your details for a free Word and PDF copy

Start by checking your payslips against your PF account record. The letter works for months where the payslip shows a PF deduction and the account record shows no matching credit. It lists each month and the amount deducted, and asks the employer to deposit them and send the payment details by a date you choose.

The Employees' Provident Funds Scheme, 2026, in paragraph 28(3), requires the employer to remit contributions within fifteen days of the close of every month. Paragraph 22(3) treats a sum deducted from wages as entrusted to the employer for paying the contribution. Section 127 of the Code on Social Security, 2020 makes an employer liable to pay simple interest, at a rate the Central Government notifies, on a contribution not paid when due. The letter mentions these provisions and claims no interest figure.

Send the letter once the fifteen days for the latest month you list have ended. The form checks the date. If the employer does not deposit the amounts, the next step is a complaint on EPFiGMS, the EPFO grievance portal, using your UAN and an OTP. Fill in the form to see the letter, then download it as Word to edit or as PDF to print. Download is free against a mobile number.

What you get

PF not deposited letter to employer, as a Word file to edit and a PDF to print

Example with made-up names

Request to deposit provident fund contributions

Date: 24 October 2026

From: Anil Verma, B-12 Shanti Nagar, Bhopal, Madhya Pradesh 462003.

To: Sunrise Packaging Private Limited, Plot 8, Industrial Area, Bhopal, Madhya Pradesh 462023.

Subject: Provident fund contributions deducted from my salary and not deposited

Attention: The HR Manager

Dear Sir or Madam,

I work with Sunrise Packaging Private Limited as Senior accountant. My payslips show a provident fund contribution deducted from my salary for the months listed below. These amounts do not show in my provident fund account.

My UAN is 100123456789.

No.	Month	PF deducted from my salary
1	June 2026	₹1,800
2	July 2026	₹1,800
3	August 2026	₹1,800

Paragraph 28(3) of the Employees' Provident Funds Scheme, 2026 requires an employer to remit the contributions to the Fund within fifteen days of the close of every month. For the latest month above, that period ends on 15 September 2026. Under paragraph 28(2) the employer's share and the administrative charge are paid with the contribution. Paragraph 22(3) of the Scheme treats a sum deducted from wages as entrusted to the employer for the purpose of paying the contribution.

Section 127 of the Code on Social Security, 2020 makes an employer who does not pay a contribution when due liable to pay simple interest at the rate the Central Government notifies, from the date the amount became due until it is paid.

I request you to deposit the amounts listed above with the Employees' Provident Fund Organisation, together with the employer's share for the same months, and to send me written confirmation, with the challan or payment details for each month, by 31 October 2026. If there is a reason the amounts have not been deposited, please tell me in writing by the same date.

If the amounts are not deposited by 31 October 2026, I may take the matter to the Employees' Provident Fund Organisation through its grievance portal, EPFiGMS.

Yours sincerely,

Anil Verma

Fill in your own

You, the employee

Your name *

Your address *

Your UANThe number on your payslip. Leave it empty if you do not have it to hand.

Your designationLeave it empty to leave the designation out.

The employer

Employer's name *

Employer's address *

Name or designation of the person to addressThe name or designation of the HR head, accounts head or owner. Leave it empty to leave the Attention line out.

The months with no deposit

Months where PF was deducted but not deposited *

Month 1

Month *For example March 2026.

PF deducted from your salary that month *The figure on your payslip.

Last day of the latest month you listed *For March 2026 enter 31 March 2026. The employer has fifteen days from this date to remit that month. The letter must be dated after those fifteen days have ended.

The letter

Date on the letter *Today, or any day in the next seven days.

Days the employer has to deposit and reply *A whole number from 1 to 30, counted from the date on the letter.

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BuildWright does documentation, filing and compliance facilitation. This tool works from the rules cited on this page and does not give legal advice. We prepare the documents from your answers; you check, sign and send or file them.

If this is where you are

My employer deducted PF from my salary but it is not in my passbook, or tax was deducted and does not show in my tax statement.

PF deducted but not deposited: grievance and TDS letter

Grievance text to paste into EPFO's EPFiGMS portal, month by month, and a letter to the employer on the missing TDS, each with a sheet of dates.

EPFiGMS grievance text
Tax deducted from my salary not shown in my tax statement
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Common questions

How long does an employer have to deposit PF after deducting it?

Paragraph 28(3) of the Employees' Provident Funds Scheme, 2026 says within fifteen days of the close of every month, through electronic payment. Paragraph 28(2) has the employer pay its own share with it. The Commissioner may extend the time in exceptional circumstances.

Does the letter claim interest or damages?

No. It names section 127 of the Code on Social Security, 2020, which provides for simple interest at a notified rate, but it states no rate and asks for no amount. It asks the employer to deposit the deducted contributions and confirm in writing.

What if I do not know my UAN?

Leave that field empty and the letter leaves it out. Your UAN is normally on your payslip. You need it later if you complain on EPFiGMS.

What can I do if the employer ignores the letter?

You can lodge a grievance on EPFiGMS, the EPFO portal, which reaches the EPFO office that covers the establishment. Keep a copy of this letter, your payslips and your PF account record for the complaint.

Source: Employees' Provident Funds Scheme, 2026 (G.S.R. 525(E), 29 June 2026), paragraphs 28(2) and 28(3) on paying the employer's share with the contribution and remitting within fifteen days of the close of the month, and paragraph 22(3) on sums deducted from wages being entrusted to the employer. Read 18 October 2026. Came into force on the date of publication (paragraph 1(2)), 29 June 2026, in supersession of the Employees' Provident Funds Scheme, 1952. Corrections to spelling and cross-references only, by G.S.R. 703(E) of 4 August 2026.
Source: Code on Social Security, 2020, section 127: simple interest at the rate notified by the Central Government on contributions not paid when due (no rate is stated in this document). Read 18 October 2026. The Scheme of 29 June 2026 is made under section 15(1)(a) of the Code and cross-refers to sections 127 and 128, which shows the Code's provisions are in operation. The interest rate was not found in the sources read and is not stated.
Source: EPFiGMS, the grievance portal of the Employees' Provident Fund Organisation, open to PF members. Read 18 October 2026. Portal live on the date read. It states that a grievance can be lodged by a PF member, using the UAN with OTP verification.

Work out the figures firstUse the PF Deposit Checker. It is free and nothing you enter is stored.