Relieving and experience letter

What should a relieving and experience letter say when an employee leaves?

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A relieving letter confirms that the employer has released the employee from service on a stated date. An experience letter records the designation and the period worked. Most employers issue both as one letter, and it is what the next employer asks for.

The sources we read for this document set no form for this letter. The letter below keeps to facts you can check: the joining date, the last working day, the relieving date, the designation and how the employment ended. A line on conduct is optional, and you can leave it out.

Wages are a separate matter from the letter. Section 17(2) of the Code on Wages, 2019 says that where an employee has resigned or has been removed, dismissed or retrenched, wages are paid within two working days of that event. The letter can record the date your dues were settled, or say that settlement will follow separately.

What you get

Relieving and experience letter, as a Word file to edit and a PDF to print

Example with made-up names

Kestrel Design Studio Private Limited

14 Tulsi Road, Indore, Madhya Pradesh 452001

Date: 24 October 2026

Relieving and experience letter

To whom it may concern,

This is to certify that Ananya Verma was employed with Kestrel Design Studio Private Limited as Senior Graphic Designer.

Particular	Record
Employee	Ananya Verma
Employee code	KDS-044
Designation	Senior Graphic Designer
Date of joining	12 June 2023
Last working day	16 October 2026
Relieved from service on	16 October 2026

The resignation was accepted and the employee has been relieved from service with effect from the date stated above.

During the period of employment, the conduct of Ananya Verma was satisfactory.

All wages and dues payable to Ananya Verma up to the date of relieving were settled on 20 October 2026.

We thank Ananya Verma for the service given to Kestrel Design Studio Private Limited and wish Ananya Verma the best for the future.

Yours faithfully,

Meera Joshi

Director

for Kestrel Design Studio Private Limited

Fill in your own

The employer

Company or firm name *

Registered or office address *

The employee

Employee full name *

Employee codeLeave it empty if you do not use one.

Designation at the time of leaving *

Date of joining *

Last working day *

Relieved from service on *The date the employment ends. It may be the same as the last working day.

How the employment ended *

Conduct and dues

Conduct line *

Wages and dues *

The letter and who signs it

Date on the letter *Today, or any day in the next seven days. It cannot be before the relieving date.

Name of the person who signs *

Role of the person who signs *

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Common questions

Is an employer required to give a relieving or experience letter?

The sources we read for this document do not set out a duty to issue one, and no section prescribes its form. Employment terms or company policy usually decide it. Check the appointment letter and any standing orders that apply before you decide.

What is the difference between a relieving letter and an experience letter?

A relieving letter confirms the employee has been released from service and gives the date. An experience letter states the designation and the period of service. The letter above does both in one page.

Should the letter mention why the employee left?

Say only what the record supports. The form offers three neutral descriptions: the resignation was accepted, the term ended, or it ended by mutual agreement. The letter does not describe misconduct or performance.

Does the letter have to say that dues are settled?

No. You can say the dues were settled on a date, or that settlement will follow separately. Section 17(2) of the Code on Wages, 2019 sets two working days for paying wages after a resignation, removal, dismissal or retrenchment, so the first option fits where you have already paid.

Source: Code on Wages, 2019, section 17(2): wages of an employee who is removed, dismissed, retrenched or has resigned are paid within two working days. Read 18 October 2026. Sections 1 to 41 of the Code, which include section 17, were brought into force by S.O. 5322(E) on 21 November 2025. India Code copy as on 21 November 2025.

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